Become an Email Signature Ninja with this New Gmail Feature (May 2020)

Wear many hats? This Gsuite feature allows you to create multiple email signatures

When you work at a startup, you often take on different roles. There’s an age-old saying, wearing different hats.

In the early days of a startup or small company, you probably won’t have a person to fit each ‘role’ at the company. Often, administrators are also human resources and customer service. The same goes for the CEO that may take on the role of project manager and janitor.

Recently, Gmail rolled out a new feature called My Signatures. This feature allows you to create a series of unique email signatures.

Although a title matters for your Linkedin profile, it doesn't mean a whole lot day-to-day. Sometimes you take on a role in order to get the job done and off of Scrum. This is one of the reasons behind my career success.

If you have multiple domains within one email account, you might be familiar with the availability of having a different signature per email.

Depending on how many hats you wear, these small changes to your email signature over time add work you don’t need to be doing.

Use Cases

⚫ Sending to an end-customer, so you don’t want your cell phone number showing

⚫ Email is to an executive, so you need to use your executivey

⚫ Email is going to a partner in China and should show your WeChat name

How To Instructions

  1. In your general tab, scroll down till you see the “signature” section. It should look like this:

2. Click on Create New, to start a new signature. It’ll prompt you to name it:

3. Next, you’ll see a blank canvas to create a new email signature.

4. To put the new signature to use, start a new email. Click on the hamburger button at the bottom right.

5. Select the ‘Insert signature’ and pick the name you want based on who you’re sending to. Gmail will pop it into the bottom of your email. Easy!

Now you can save valuable that editing time and spend it on sculpting a badass personalized email.

There’s also a new option to make your email confidential. So within the set expiration date, they won’t be able to forward, copy, print, or download the email. Maybe I’ll cover that next!

Founder of All Things Haptics newsletter. Host of The Haptics Club podcast on Spotify. Writes about tech, VR, startups. Drives fast as a hobby.